Procurement of audio conferencing systems is typically an area where few people on corporate staffs have any deep experience, since up until recently, most companies have been using out-sourced conference bridges. Costs for internal bridges are now affordable for some companies. Our consultants manage the review, selection and contracting of a audio conference bridges. This eliminates the waste of dozens of hours of your staff time that can be spent meeting with salespeople and trying to decipher their varied proposals which often will contain what THEY think you need, versus what you REALLY need.
BCC is in the unique position to provide an unbiased function to manage the entire procurement process to help your company avoid being swayed by the sales skills that vendors can often utilize to motivate customers to buy “more than they need” with the resultant needless overspending.
The procurement of audio conference bridges and the associated phone lines can be outsourced to BCC in order to manage a careful and detailed analysis of your requirements as they pertain to the products and suppliers that are available in the market. When the selection is finally completed, BCC can also provide project management services to manage the installation and implementation.
Your staff has more important things to do than to waste of dozens of hours:
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Determining your exact requirements |
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Soliciting proposals |
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Determining whether all your requirements have been addressed |
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Uncovering unnecessary line items being quoted |
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Normalizing data from various quotations for comparison |
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Obtaining industry benchmark data to be able to have a real negotiation of rates and terms. |
The deliverables are:
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Detailed description of your audio conferencing requirements, both today and long-term to obtain quotations from vendors. |
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Analysis of your present telephone trunks to determine what you will need to budget for telephone lines to support your bridge. |
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Creation of an implementation plan for audio conferencing roll-out. This includes more than the technical aspects, but the training components so that the systems are utilized and a method to measure your reduction in travel expenses that result from use of this technology. |
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Management of the quotation and proposal process. This ranges from creating an RFP from your requirements to receiving the responses, normalizing results so they are comparable to meeting with vendors to judge their support capabilities. |
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Presentation of competitive quotations selected from those received by BCC. We present a concise document to give you all the information you need to make an informed decision for your company. |
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Final pricing negotiation and facilitation of contracts with the selected vendor(s) using BCC's proprietary benchmark database of pricing. |
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Participation in teleconferences with vendors to facilitate provisioning of circuits and new services. Project management with your company and its vendors regarding implementation of lines to assure a smooth and transparent process. The details of the execution are vital to success. |
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