Procurement of
audio conferencing systems is typically an area where few people
on corporate staffs have any deep experience, since up until recently,
most companies have been using out-sourced conference bridges. Costs
for internal bridges are now affordable for some companies. Our
consultants manage the review, selection and contracting of a audio
conference bridges. This eliminates the waste of dozens of hours
of your staff time that can be spent meeting with salespeople and
trying to decipher their varied proposals which often will contain
what THEY think you need, versus what you REALLY need.
BCC is in the unique position to provide
an unbiased function to manage the entire procurement process to
help your company avoid being swayed by the sales skills that vendors
can often utilize to motivate customers to buy “more than
they need” with the resultant needless overspending.
The procurement of audio conference bridges
and the associated phone lines can be outsourced to BCC in order
to manage a careful and detailed analysis of your requirements as
they pertain to the products and suppliers that are available in
the market. When the selection is finally completed, BCC can also
provide project management services to manage the installation and
implementation.
Your staff has more important things to do
than to waste of dozens of hours:
| • |
Determining
your exact requirements |
| |
|
| • |
Soliciting proposals |
| |
|
| • |
Determining whether all
your requirements have been addressed |
| |
|
| • |
Uncovering unnecessary
line items being quoted |
| |
|
| • |
Normalizing data from various
quotations for comparison |
| |
|
| • |
Obtaining industry benchmark
data to be able to have a real negotiation of rates and terms.
|
The deliverables
are:
| 1. |
Detailed
description of your audio conferencing requirements, both today
and long-term to obtain quotations from vendors. |
| |
|
| 2. |
Analysis of your
present telephone trunks to determine what you will need to
budget for telephone lines to support your bridge. |
| |
|
| 3. |
Creation of an implementation
plan for audio conferencing roll-out. This includes more than
the technical aspects, but the training components so that the
systems are utilized and a method to measure your reduction
in travel expenses that result from use of this technology. |
| |
|
| 4. |
Management of the quotation
and proposal process. This ranges from creating an RFP from
your requirements to receiving the responses, normalizing results
so they are comparable to meeting with vendors to judge their
support capabilities. |
| |
|
| 5. |
Presentation of competitive
quotations selected from those received by BCC. We present a
concise document to give you all the information you need to
make an informed decision for your company. |
| |
|
| 6. |
Final pricing negotiation
and facilitation of contracts with the selected vendor(s) using
BCC's proprietary benchmark database of pricing. |
| |
|
| 7. |
Participation in teleconferences
with vendors to facilitate provisioning of circuits and new
services. Project management with your company and its vendors
regarding implementation of lines to assure a smooth and transparent
process. The details of the execution are vital to success. |
|
